Director/FacilitatorJosh Davy jndavy@yahoo.com Assistant DirectorKelly Mansfield kellymans@comcast.net | Check list Co-Directors:- Develop meeting agendas and preside over the monthly meetings
- Take into consideration issues at hand and facilitate democratic votes when applicable, to include review of membership
- Facilitate the development and vision of the gallery while retaining a value for quality and respectable standing in the arts community
- Remind members of duties as needed for upcoming shows Facebook, Web banner, Eblast, Minutes
- Communicate with members as needed
- Collect new member monies and review gallery duties
- Assign duties as needed
- Increase membership through means needed
- Support the Direction and Facilitation of the gallery by making sure all members are performing their duties
- Initiate voting process on membership reviews when necessary and email
- Notify members when their job relates to promotion
- Send email reminders about agenda items needed 1 week before each meeting
- Once a week check phone messages at the gallery and return or delete messages
- Come up with fun ideas for open shows and ideas for filling gaps in show schedule.
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TreasurerBlake Chamness bachamness@gmail.com | Check list Treasurer:- Keep track of NEXT Gallery’s sales, finances, expenses and savings
- Perform accounts receivable and accounts payable duties
- Decide if and when extra expenses may be added
- Track key deposits, lease agreements, handle taxes and sign paperwork related to NEXT Gallery finances
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Co-TreasurerVirginia Coleman colemanvirginia@hotmail.com | Check list Co-Treasurer:- Support the Treasurer with treasurer functions
- Make sure membership dues are paid on time and report delinquencies to either of the co-directors
- Follow up on delinquent dues – Virginia
- Send out monthly reminders to all members that dues are due and include the link to the website for PayPal
- Provide copies of treasurer report to membership at monthly meetings (10)
- Make sure liability agreement is signed by all members at all times
- Other duties as assigned when needed by Treasurer
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SecretaryBarbara Gal bhirokawa@aol.com | Check list Secretary:- Take attendance and notes at meetings
- Order business cards for the gallery when needed
- Email notes to all 3 days after the monthly meeting
- File documents in the desk
- Organize electronic and printed versions of documents and keep them filed and updated
- Keep ticket tape for credit card machine stocked
- Order gallery cards for artwork as needed
- Make sure necessary documents are refilled at the desk (i.e. sales record sheets and copies of lease agreements)
- Stock sales receipt book
- Stock email register book
- Stock pens, tape, red dots and any needed office supplies
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Non Profit Organizer Karen Bennet karmar13236@msn.com | Check list Non Profit Organize:- Create Checklist to complete to obtain non-profit status
- Coordinate educational programs adult and child based
- Assist in Grant Writing
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Volunteer ManagerPam Farris arcadiademedina@juno.com | Check list Volunteer Manager:- Add volunteer spots as needed
- Coordinate and maintain all sitting times throughout the year
- Keep a schedule of who is sitting and when, send out sitting schedule reminders to include members sitting during openings
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Small Works Gallery Mgr.Christy Lynne Seving | Check list Small Works:- Make sure everyone follows the rules of the Community Gallery to maintain a professional presentation to include ONLY members are to show in SWG and notify members when necessary of this rule
- Measure out space for all members
- Send out reminders about switching out works
- Schedule with Maintenance about cleaning or painting of SWG
- Ensure spaces are filled at all times
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Maintenance and Installation AssistantsVirginia Coleman colemanvirginia@hotmail.com | Check list Basement and Installation:- Keep up with Gallery maintence.
- Keep pedestals organized and in working order to include painting when necessary
- Keep tools organized and allow easy access to members
- Keep basement swept
- Upon members request assist with installation of shows, this will typically be on a Tuesday evening.
- Upon members request assist with de-installation of shows, this will typically be on a Sunday or Monday evening, to include helping with patching and painting
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Press Release CoordinatorSuzanne Bates suzyandtheshark@gmail.com | Check list Press Release:- Request Artist Statement and Jpegs from members with upcoming shows
- This is the members responsibility, but reminders keep the marketing consistent
- Email info to list of press contacts, cc co-directors on all emails
- If images have not been sent from the artists for the upcoming show please contact them 3 weeks prior their opening
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Marketing Director/ WebmasterChris Buske aworkingclassartist@gmail.com | Check list Webmaster:- Update online portfolios and other information about members
- Keep website up to date at all times
- Assign updates as needed to Web Banner Asst.
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Web BannerAdrienne DeLoe adeloeart@gmail.com | Check list Web Banner:- Update the artwork and information on NEXT Gallery’s website banner to reflect the current show, the upcoming shows
- Upcoming shows should be done every Sunday prior to opening
- If images have not been sent from the artists for the upcoming show please contact them 3 days prior to Sunday
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E-blastMelody Epperson melodyepperson@me.com Casa Bonita Show Coordinator Betsy Rudolph elizabatsy@yahoo.com | Check list E-Blast:- Using Mailchimp, send out an eblast to our list of patron emails every Sunday before each opening reception
- Every 3 weeks add any new emails that have signed up using our email list book
- If images have not been sent from the artists for the upcoming show please contact them 3 days prior to Sunday
- Keep an updated email address spreadsheet just for eblast purposes. Provide to members on request.
Check list Open Call :- Coordinate and facilitate the National Call for Entries
- Post on Cafe all information
- Update Next website for the show
- Coordinate a judge/judges each year
- Handle all shipping and receiving of art work
- Coordinate hanging and taking down of the show
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Annual Calendar/Kelly Mansfieldnext on the mapEli West elitaylorwest@gmail.com | Check list Gallery Adminstrator:- Keep an updated record of postal addresses from patrons.
- Distribute either list upon request to members or the person in charge of sending out email blast.
- Keep show schedule updated
- In charge of the show selection process (done by seniority).
- Keep an updated record of members contact information in printed copy at the gallery desk and computer file
- Maintain the On Call list and update accordingly
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New Member Head HunterCharlie Walter chalee9533@gmail.com | Check list Head Hunter:- Place ads on Craigslist and denverarts.org for calls for members or entries every Sunday per requested by director with a new image for each date
- Place flyers in popular, strategic locations, in print, at art galleries and other venues in search of new members.
- Work with the New Member Reviewer
- Find new ways to bring in qualified members
- Pre-review applicants to ensure all are in agreement of an applicants qualifications to be presented to the membership
- Schedule all new applicants once invited to interview and send reminders to applicants at least 4 days prior to their interview to confirm their time and appearance for the interview
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New Member Head Hunter AssistantKristyn Schafer dashkristyn@gmail.com | Check list Head Hunter Assistant:- Place ads Denver Call for Artists on Facebook for calls for members or entries every Sunday per requested by director with a new image for each date
- Place flyers in popular, strategic locations, in print, at art galleries and other venues in search of new members.
- Find new ways to bring in qualified members
- Pre-review applicants to ensure all are in agreement of an applicants qualifications to be presented to the membership
- Receive at least 3 references prior to offer of an interview for each new applicant, report any concerns to the Director and Co-Director
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Social Media TeamChristy Seving -Facebook christyseving@gmail.com Instagram Chris Buske, Natalie Smith – aworkingclassartist@gmail.com gfatnatalie@gmail.com | Check list Social Media:- Post on Facebook upcoming events, art-related articles and introduction of new members. Always include an image and post daily as needed. Do not post all events at once, space them out.
- Create new ways to promote members as artists to the public.
- Ensure all members “Like” the NEXT gallery page and follow up with those who have not done so.
- Build a strong and consistant Instagram campaign
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40 West AmbassadorBarb Gal bhirokawa@aol.com | Check list 40 West• Keep the membership updated on 40 West plans. • Take a vote from members on what our gallery would like to see happen in NSAD and communicate our galleries voice to 40 west. |